Jack Petchey Foundation
If you think you can, you can!

How to manage the scheme well

Once on the scheme, our Grants Officers are there to support you.

We aim to visit all groups regularly, and we are always a quick phone call or email away should you require additional assistance.

For all the key pointers, download our quick guide to running the scheme. 

For more detailed information for existing or new coordinators, please download our Achievement Award Toolkit.

In addition, scroll down to find more resources below to support schools and clubs running the scheme. Each school or club has a designated coordinator who is responsible for running the scheme. This is usually a senior teacher or youth project manager. We hope these will be of particular benefit to coordinators.

What happens if our school / club coordinator changes?

The Achievement Award scheme relies on one individual within your organisation to run the scheme. This person will be our main port of contact (we send all materials and cheques to them) and they are responsible for ensuring the scheme is run smoothly.

If a coordinator leaves the school /club then we must be notified immediatley and provided with the details of a new coordinator. Please note that grants will be temporarily suspended during times when there is no coordinator in place. This is a purely practical measure.

All new coordinators will need to sign a new agreement form.

Our Grants Officers will be more than happy to visit new coordinators and go through the scheme face to face to ensure that new coordinators feel comfortable with the management of the scheme going forward.

Download our Schools agreement form
Download our Youth Organisations agreement form

We would like to be paid by BACS – how do we do this?

All your need to do is download our BACS form and send it into the Foundation.

Please note BACS forms need to be accompanied by an original bank statement.

Who should win achievement awards?

“The Achievement Awards are primarily about recognising those who put in the effort and do their best.” 
Sir Jack Petchey CBE

Young people selected should be those who have gone above and beyond, and achieved – perhaps where others thought they might fail.

Winning an Achievement Award should mean different things for different people – it may represent a personal triumph against adversity, it may recognise a young person who has pushed themselves outside of their comfort zone, it may be the opportunity to recognise the outstanding efforts of a team player who always puts others first.

At the very heart of the Achievement Award is the fact that young people make the nominations and selections and so they are recognising the hard work and efforts of their peers.

Visit our section Stories we are proud of to read inspiring efforts from young people.

How do we choose winners?

There are many different ways to nominate and select your award winners.

You can use any system that works within your school / club structures.

The key thing is that young people are at the heart of decision making.

We can issue you with ballot style nomination boxes to help focus nominations.
Visit our supplies page to order them.

In addition, some groups use nomination forms to record those put forward.
Download a template which you can tailor to your preferences by clicking on the appropriate; 

 

Nomination Forms

Once nominations have been collected you will need to select a winner.

If you are a school you may wish to use your school council to do this.
Some clubs have a panel of past award winners who select the final individual.

 

As the nominations come from young people, you may wish to add information as the coordinator to ensure that the citation reflects how amazing the award winner is. Have a look at our "Writing a good citation" document to get some ideas. 

What does each award winner receive?

When a winner is selected they should be publicly congratulated for their achievement and receive:

  • A framed certificate and pin badge.
  • A letter from Jack with card attached giving them the opportunity to ‘Keep in Touch’ and join the JPF Achievers community.
  • A copy of ‘Notes from Sir Jack Petchey  CBE’ – a special A5 book with advice and guidance – in the words of Jack himself.
  • £250 to be spent on a something of their choice that will benefit their organisation (for example, a piece of equipment, a day out for the team, a specialist trainer to come in give a session). 

All the above materials will be sent to your school or club at the beginning of each grant period (ie in September and January).

 

To print the award winners name onto their certificate, please download the template

Award winners are further recognised by attending one of our celebration events where they are congratulated on stage in front of friends and family. 

What can winner’s award money be spent on?

Award winners can choose to spend their money on a broad range of ideas that will be of benefit to their organisation and fellow members. We encourage award winners to take ownership of this decision making and think creatively about what they would like to do.

The most important thing is that award winners are at the heart of decision making. 

Please note that award money cannot be spent on core costs – it is specifically marked for activities / purchases that the young people would not otherwise be able to benefit from.

You can download our full spending guidelines for ideas and inspiration.

Remember you might also find it useful to set up 'wish lists' to help winners decide on something that will be of greatest value to your school or club.

Some organisations find it useful to ask award winners to fill out a 'Grant Spend Agreement Form'. This ensures the young person has ownership over the spend, and the organisation can provide a transparent receipt trail.

Please note that money must be spent promptly and in advance of submitting the report to us. It must not go towards something that has already happened as this takes the decision out of the young person's hands!

If you ever want to check on a spend – simply give us a call!

Also ensure that receipts are keep of spends so that there is a clear and transparent record of your financial transactions.

For ideas of how to spend your grants and to see the wide range of young people that have been nominated, please see Case Study 1 and Case Study 2

When do I need to submit my report on awards and spending?

We operate a simple reporting structure.
           
Twice a year you will need to fill out a report online to let us know who you allocated awards to and what they spent their money on. 

 

To download information on how to complete your grant report, the information required and a range of frequently asked questions please click here.

 

These reports are due by 30th June and 30th November every year and you can report back to us up to a month in advance.  

What is the link for the Achievement Award grant report database?

To log in and provide a report please click here

How do we celebrate our young people’s achievements?

There are two stages celebrating the awards. 


1. When the initial announcement is made. This will be within your club / school and ideally in front of the majority of members / students. This is when the young person receives their certificate, pin badge, sign up letter and ‘Notes from Sir Jack Petchey CBE’.
2. At one of our celebration events. All award winners should attend one of our special award ceremonies where they will be given their medallion in front of friends and family. For full detail on these visit our events section. 
If you are unable to attend one of our events you can organise your own presentation. Please contact your Grants Officer for more details.

We want to promote the positive things that young people do so we encourage as much celebration as possible. Here are some ideas of ways you can celebrate:


  • Notify the winner’s parents (download our template letter).
  • Make sure you have a vivid and eye catching notice board of achievements. You are encouraged to create an eye catching poster to include on the notice board and add pictures and quotes personal to your school / club.
  • Use your websites, intranets and internal newsletters to sing your members / students praises. 
  • If you want to go bigger and bolder with your reach then consider releasing a press release to your local community. Go to our Press and PR section for tips on how to do this.

Achievement Award winner

Achievement Award winner

“I’m happy to have been recognised for all the hard work and effort I put into training before and after school, it’s also something great to put on my CV”
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Achiever with VIP's at Celebration Event