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Frequently Asked Questions

The Educational Visit Programme provides additional funds to support experiential learning and opportunities for young people to learn outside of the traditional classroom environment. All trips must support the school or organisational curriculum and applications must demonstrate the learning outcomes.

If your organisation is on the Achievement Award Scheme and is not a Uniformed Group, you are eligible to apply for an Educational Visit grant.

We regret that this grant programme is not currently open to Uniformed groups.

Is my organisation eligible to apply for an Educational Visit grant?

Yes, so long as you:

  • are running the Achievement Award Scheme
  • are a school, college or a non-uniformed organisation (uniformed groups are not eligible to apply)
  • are planning a visit with a clear educational benefit. You will need to demonstrate how the trip supports the curriculum and how the trip will enhance the young people’s learning
  • are planning a trip within the United Kingdom
  • apply for two grants per year, per scheme, of £1,200 per trip, to a maximum £20 per person.
  • SEND schools/organisations, Pupil Referral Units and Alternative Education Provisions can apply up to £60 per person for day trips and £100 per person for residentials trips.*
  • submit your application at least 14 days before the trip takes place (if your trip is to take place sooner than this, please contact us by telephone so that we can assist you with your application request)

*If you are a SEND school/organisation, Pupil Referral Units and Alternative Education Provision we will consider staff costs, for one member of staff, up to the value of £60pp for a day trip or £100pp for a residential. We may by exception consider a contribution towards costs for more than one member of staff. if you would like us to consider this, please contact your Grants Officer for advice before you apply.

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What can the grant be used for?

The EDV grant can be used towards the cost of tickets, entrance fees, and transport costs only (all trips must be educational, recreational trips to theme parks will not be considered). The grant cannot be spent on refreshments.

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What are suitable venues/sights to visit?

Examples of Educational Visits include:

Historical Castles, IKEA design museum, Theatre Trips/Plays (if part of the curriculum), Sea Life Centre, London Film Museum, Universities, House of Commons, City Farms or Zoos and UK residential. All trips must be educational, recreational trips to theme parks will not be considered.

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How many trips can we apply for?

Schools and clubs running the Achievement Award scheme successfully can apply for up to two Educational Visits per calendar year.

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How do I apply?

To apply for an Educational Visit you will need to apply via our Community Area. You will need to provide information about your organisation and specific details about your grant request.

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When can I apply?

You can apply anytime, however applications should be received at least 21 days before you embark on the trip, so that we have enough time to assess your application and make a decision! If your trip is within 21 days, please speak to your Grants Officer.

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How long does the process take?

We aim to turn around all application in within 21 days.

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How will I know if my application has been successful?

One of our friendly and knowledgeable Grants Officers will assess your application and notify you directly of our funding decision.

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When will I receive the grant?

Organisations need to submit a short report within seven days of returning from the trip. Once we have received this, we will make the grant payment. Please note that we will only reimburse actual costs that you have incurred, up to £20 per young person attending the trip.

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What are the reporting requirements?

A condition of the grant is to provide a short report within seven days of the trip taking place. We need this report before we can make a grant payment. The report should be made through our online reporting system.

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How do I submit my grant report?

Via the Community Area.

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